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MEMORANDUM OF UNDERSTANDING

THIS AGREEMENT IS BETWEEN THE ALPHA OF CLOVIA ALUMNAE ASSOCIATION, INC.
AND
THE MEMBERS OF THE ALPHA OF CLOVIA 4-H SCHOLARSHIP AND COOPERATIVE HOUSE

Alpha of Clovia Alumnae Association (Alumnae) exists to provide guidance and support (financial and administrative) to the young women of Clovia. In addition, the Alumnae instills and fosters the ideals and principles laid out by the founders of Clovia.

Alpha of Clovia Scholarship and Cooperative House (Clovia) exists to instill scholarship excellence, to provide financial assistance through cooperative living for young women and to encourage the principles and ideals promoted by the Alumnae.

The purpose of the Memorandum is to provide an operating basis between the Alumnae and Clovia, which in turn ties to the Kansas 4-H Foundation (Foundation) that owns the property at 1200 Pioneer Lane, Manhattan, KS.

I. CLOVIA AGREES:

1. To incorporate an educational program involving cooperative living for women enrolled at Kansas State University.

2. To require no less than 90% of the participants residing at 1200 Pioneer Lane to have past or current 4-H club membership.

3. To establish standards of scholarship and reflect the high ideals of 4-H through Clovia experiences in such a way to foster and promote these ideals.

4. To develop and organize these membership experiences as an educational experience enhancing the academic educational benefits of Kansas State University.

5. To conduct themselves in a manner, which would represent Clovia well and to promote the principles and ideals set forth by the founders at all on- and off campus events.

6. To consult with the Alumnae on any matters relating to the membership, leadership, and organization of Clovia.

7. To communicate with the Alumnae about upcoming events, coordination of events and activities, and the financial stability of the House.

II. THE ALUMNAE AGREES:

1. To provide support and guidance for the officers of the House.

2. To consult with the House on any financial matters, areas of concern, or situations that create unsafe living conditions for the female students.

3. To assist in promoting Clovia in all counties in Kansas and surrounding states, which includes maintaining the Alumnae database and the House and Alumnae web pages.

4. To provide and maintain the furnishings of the house, to provide financial support for upgrades to phone and internet systems, to provide in consultation with the Kansas 4-H Foundation items for a safe environment, and if necessary, provide financial support with special house projects.

5. To promote and encourage the principles and ideals set forth by the founders and adapted from the 4-H Club work.

6. To be the liaison from the House to the Foundation.

7. Financial statements prepared by the Foundation shall be made available to the House.

III. IT IS MUTUALLY AGREED:

1. Membership selection of the women to become members of the House will be made through a selection process coordinated by the House with representation by the Alumnae.

2. Membership lists and officer lists shall be made available to the Alumnae and a copy forwarded to the Foundation.

3. All participants residing at 1200 Pioneer Lane shall sign membership and housing contracts and these contracts will be filed at the House. (fire - safe box or in a safety deposit box)

4. Repairs and maintenance lists will be provided by the House and reviewed by the Alumnae and forwarded to the Foundation within the deadlines established by the Foundation.

5. The Alumnae authorizes the resident members to collect rent fees and make payment directly to the Foundation. The rental costs includes maintenance and building fees, funds for amortization of loans if such exist, management services, insurance, and other costs as necessary by the Foundation.

6. The House and Alumnae will jointly explore the solutions for liability exposure for the House, Alumnae Association, and Housemother.


THE ALPHA OF CLOVIA ALUMNAE ASSOCIATION, INC.

 

By: ________________________________________ Date: _________
President


THE ALPHA OF CLOVIA 4-H SCHOLARSHIP/COOPERATIVE HOUSE

By: _________________________________________ Date: ________
President

 

 

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